Township of Deerfield, WI

Agenda for January 12, 2021
7:00 p.m.
Deerfield Town Hall


I. Call to order
II. Approval of the agenda
III. Approval of the minutes from the December Regular Meeting and Year End Meeting
IV. Approval of the Treasurer’s Financial Report for the 1st half of January to date.
V. Payment of bills as presented
VI. Recognition of those wishing to address the board on agenda items.
VII.Board business
   A.Zoning - Todd W. Report
   B. Depository - BMO, Hometown
   C. Fire - Resolution, discussion
  
   Board suggested future items

VIII. Chairman’ Report
IX. Clerk’s Report
X. Treasurer’s Remarks
XI. Road Report Notes
XII. Zoning
XIII. Adjourn

TOWN OF DEERFIELD
REGULAR MEETING
MARCH 10, 2020
DEERFIELD TOWN HALL
W10760 COUNTY ROAD BC
HANCOCK, WI 54943


Meeting called to order at 7:00 p.m.
Approval of the agenda as prepared (Meyer, Stratton)
Approval of the minutes from the February Regular Meeting (Stratton, Meyer)
Approval of the Treasurer’s Financial Report and pay all bills (Meyer, Stratton)

FIRE DEPARTMENT UPDATE:  Check for truck has been taken to Charles’ Chev.  Certification class is good to go – first class is this evening.  16 people signed up but not all from Hancock.  Fire Department should not be opened until certifications are complete.  Deerfield will be covered by Coloma, Wautoma & Plainfield fire departments until Hancock reopens.  Remember EMS is stationed right in Hancock.  WAUTOMA FIRE DEPT.: Is purchasing a pickup for general use.

FISH LAKE DISTRICT:  No Wake again this year.  A Milfoil survey will be done prior to temperature change before native vegetation comes back.  Water patrol reimbursement has been sent but not received yet.  Old records have been revisited and many changes in inventory have been found.

BANK:  Should the board look at/listen to other banks?  Sure, invite one bank per month.

ANNUAL MEETING:  Must be held the 3rd Tuesday in April.  Change the regular meeting to the 3rd Tuesday?  No, due to the Federal Tax payment due each month on the 15th.  Regular Meeting the same as always – 2nd Tuesday of April.

CHAIRMAN’S REPORT:  Tom & Roger attended the EMS meeting.  Waushara County is fortunate to have 6 ambulances.

CLERK’S REPORT:  Gearing up for election on April 7th.  Will bill Dakota for shared roads.  Schedule C is due at the end of the month.

TREASURER’S REMARKS:  Pay Community Center same amount as last year?  Yes, in April.

ROAD REPORT:  Brushing will be needed north of Marl Lake to Co. O & Emmet’s Road.

ZONING:  There is a new inspector in the county.

Meeting adjourned @7:26 p.m.

Cheryl Pionke, Clerk
Town of Deerfield

TOWN OF DEERFIELD
REGULAR MEETING
APRIL 14, 2020
DEERFIELD TOWN HALL
W10760 COUNTY ROAD BC
HANCOCK, WI 54943


Meeting called to order at 7:00 p.m.
Approval of the agenda as prepared (Meyer, Stratton)
Approval of the minutes from the March Regular Meeting (Stratton, Meyer)
Approval of the Treasurer’s Financial Report and pay all bills (Meyer, Stratton)

FIRE DEPARTMENT – AGREEMENT WITH COLOMA:  Supervisor Stratton made the motion to approve the 2020-2023 Fire Protection Agreement with Coloma.  Second by Supervisor Meyer – motion passed.
So far, 7 people have completed the certification course.  14 new members total.  A Fire Board meeting is needed to hash out all questions.

LAKE DISTRICT – FISH LAKE:  Again, a no-wake lake this year.  Annual meeting has been cancelled.  Milfoil treatments will be done.

BOR and Open Book dates:  Cheryl will contact the Assessor and set something up.  Not sure what changes will be made due to COVID-19 restrictions.

ELECTION REPORT:  130 people voted in person on April 7th.  141 absentee ballots.  271 total voters.  Canvass on April 13th went well.

ROAD REPORT NOTES:  Brian Friemark will come up with a snowplowing contract for the town to consider.  Road ride early in May?

Meeting adjourned at 7:48 p.m.

Cheryl Pionke, Clerk
Town of Deerfield

 


TOWN OF DEERFIELD
REGULAR MEETING
DECEMBER 8, 2020
DEERFIELD TOWN HALL
W10760 COUNTY ROAD BC
HANCOCK, WI 5943


Meeting called to order at 7:00 p.m.

Approval of the agenda (Meyer, Stratton) as presented.
Approval of the minutes (Stratton, Meyer) as printed.
Treasurer’s report & bills:  3 additions 5783, 5784, 5785, Rent A Flash $291.32, Danielle Meyer $75.00, Handle Stillman Printing $680.30.  (Meyer, Stratton)

Purchases – Covid Virus grant update – Cheryl reported all submitted expenses have been accepted for reimbursement with $1,547.68 being shared with Waushara County.  Rina may look into getting a new laptop.

 Daryn Dobraff– Road plowing. If a snow stops early in evening hours, at least one pass should be made?  Roger explained the county’s protocol – start plowing at 4 a.m. is the norm. 8-10 hours to do the township.  As county road drivers finish their roads, they will jump in to help plow town roads.  Roger explained past problems and why we are currently using the County to plow our roads.  Daryn also commented on brushing – sticks all over the road

Chairman’s Report:  Fire Dept.

Treasurer – tax bills went out this morning.  No in-person collection.  Cheryl will put notice on website.

Road Report Notes:  Brushing almost done.   Janet Hoegemeier called – sign needed at Pine & Lake.

End of year meeting:  December 29th.  6:00 p.m.

Zoning:  Todd Wahler – Gary Schuh application to park travel trailer.  14 acres, out of sight, just wants to store it.

Town advocacy council – taken up at next meeting

Meeting adjourned at 7:28 p.m.


Cheryl Pionke, Clerk
Town of Deerfield

 

TOWN OF DEERFIELD
REGULAR MEETING
September 8, 2020
W10760 COUNTY ROAD BC
HANCOCK, WI 54943

Meeting called to order at 7:02 p.m. Motion (Meyer, Whalley) to approve the agenda as posted. Motion (Whalley, Meyer) to approve the minutes from the August regular meeting as printed. Motion (Meyer, Whalley) to approve the Treasurer’s Financial Report and pay all bills.

BOARD BUSINESS

LAND USE: Matthew Sommers (contractor) here to apply for a land use permit for a sub-standard dwelling on Buttercup Avenue. Chairman Whalley makes a motion to approve the permit.

DRIVEWAY VARIANCE: Joey Rosin requesting a variance for his driveway. He would like to be allowed to put concrete down vs. blacktop. The board will approve the concrete driveway provided Joey Rosin will sign a liability waiver that would not hold the township liable.

LAKE DISTRICT REPORT: Supervisor Meyer and Chairman Whalley attended the White River Lake District meeting. Meeting was held outdoors at the town hall and there was a good turnout. Discussion about the milfoil, goose project and the lake level. They voted to increase the dues to $150. Chairman Whalley attended the Fish Lake District meeting. The budget was discussed. It was voted to keep the dues the same. There was a discussion about the cost of stocking fish and the increase in the cost of the fish.

RAMP: Chairman Whalley thinks that the ramp should be sealed before winter and recommends a sealcoating that he recently used on his own deck. Supervisor Meyer agrees and says to go ahead with it.

CHAIRMAN’S REPORT: Chairman Whalley received a copy of a notice from the Zoning Department for Daniel Teschner that his POWTS has failed. Daniel responded in writing to the Zoning Department.

ROAD REPORT: Chairman Whalley took a road ride with a representative from the highway department to look at the spraying that was done. The road by the boat landing on 7th had rock put down on the east side of the road to address the water that was up to the road.

Meeting adjourned at 7:47 p.m.

Rina Rasmussen, Treasurer
Town of Deerfield

TOWN OF DEERFIELD
BUDGET MEETING
NOVEMBER 10, 2020
W10760 COUNTY ROAD BC
HANCOCK, WI 54943


Meeting called to order at 7:00 p.m.  Motion to accept the budget as prepared by Supervisor Stratton; seconded by Supervisor Meyer.  All in favor.  Motion passed unanimously.

REGULAR BOARD MEETING
NOVEMBER 10, 2020


Called to order at 7:01 p.m.  Motion (Meyer, Stratton) to accept he agenda as posted.  Motion (Stratton, Meyer) to accept the minutes from the October meeting as prepared.  Motion (Meyer, Stratton) to accept the Treasurer’s Report and pay all bills with one addition – check #5767 to The Horton Group for $140.00 for the Tax Collector Bond.

BOARD BUSINESS
Election report:  Cheryl reported on the recent November 3rd election.  All went well.  Great turnout.  Counting went smoothly.

Election related items purchased:  Cheryl reported on items purchased to be covered by the Route To Recovery grant.  An additional check for $575 will be needed to cover final laptop costs.

Chairman’s Report:  called Per Mar security company regarding the keypad that needs servicing.

Road Report:  Bryan (Waushara Co. Hwy. Comm.) rode with Supervisor Stratton to view roads in preparation for winter plowing.  Clark Blader reported mowing went well and was hoping to get the summer mowing job vs. fall mowing in the future due to his busy schedule.

 Meeting adjourned at 7:43 p.m.

 Cheryl Pionke, Clerk
Town of Deerfield

TOWN OF DEERFIELD
REGULAR MEETING
JUNE 9, 2020
DEERFIELD TOWN HALL
W10760 COUNTY ROAD BC
HANCOCK, WI 54943


Meeting called to order at 7:00 p.m.  Supervisor Meyer & Rina Rasmussen absent.
Approval of the agenda as prepared (Stratton, Whalley)
Approval o the minutes from the May Regular Meeting (Stratton, Whalley)
Approval of the Treasurer’s Financial Report and pay all bills (Stratton, Whalley)

FIRE DEPARTMENT UPDATE:  2 leaks in Fire House.  Needs to be re-landscaped.  As soon as Midstate can open up, classes will resume.

LAKE DISTRICT:  Water Patrol and new boat is out and about.  Richard Burkwald presented ideas regarding the Mill Pond landing.  Last winter ice pushed asphalt & created heaving of the asphalt.  This will also create voids under the asphalt.  Asphalt can not be put back.  The Lake District will need to work with the DNR for ideas.  Chairman Whalley will look at the situation.

ROAD REPORT:  Need to look at what needs brushing.  See what George & Brian have to say.

COUNTY HIGHWAY AGREEMENT:  Signed

CHAIRMAN’S REPORT:  2 driveway permits.
Boat sold.  Sent bill for boat patrol to Village & Town of Hancock.

ZONING: Pulp cutting.

Meeting adjourned at 7:27 p.m.

Cheryl Pionke, Clerk
Town of Deerfield

Agenda for June 9, 2020
7:00 p.m.
Deerfield Town Hall


I. Call to order
II. Approval of the agenda
III. Approval of the minutes from the May Regular Meeting
IV. Approval of the Treasurer’s Financial Report for the 2nd half of May to date.
V. Payment of bills as presented
VI. Recognition of those wishing to address the board on agenda items.
VII.Board business
   A.Fire Department update
   B. Lake District updates – Fish Lake, Mill Pond Landing
   C. Road – Brush control; repairs
   D. Bank – Depository discussion
   E. County Hwy. agreement
   F. Sheriff Dept. – Info.
   Board suggested future items

VIII. Chairman’ Report
IX. Clerk’s Report
X. Treasurer’s Remarks
XI. Road Report Notes
XII. Zoning
XIII. Adjourn

TOWN OF DEERFIELD

ANNUAL MEETING
APRIL 21, 2020
DEERFIELD TOWN HALL
W10760 COUNTY ROAD BC
HANCOCK, WI 54943


Meeting called to order at 7:00 p.m.

The Annual Meeting is not as large a meeting as in the past.  We utilize this meeting to review and make changes in the Town’s Comprehensive Plan.  It was suggested to look into the fact that if there is not a structure on a parcel, there is no fire number.  Small cabins and campers need to be kept track of.

2021 Annual Meeting will be held on the 3rd Tuesday in April with the Regular monthly meeting to follow.

SNOWPLOWING CONTRACT:  Motion made by Supervisor Meyer to accept the contract from Waushara County Hwy. Dept for services for 3 years.  Supervisor Stratton seconded.  Motion passed.  Supervisor Stratton will contact Adam Kelley and Cheryl will send a letter thanking Kelley Sand & Gravel for their services.

ROAD RIDE:  No group ride allowed.  Individual rides and evaluations only.  Meet on May 5th to discuss findings.

Meeting adjourned at 7:19 p.m.

Cheryl Pionke, Clerk
Town of Deerfield

TOWN OF DEERFIELD
REGULAR MEETING
MAY 12, 2020
DEERFIELD TOWN HALL
W10760 COUNTY ROAD BC
HANCOCK, WI 54943


Meeting called to order at 7:00 p.m.
Approval of the agenda as prepared (Meyer, Stratton)
Approval of the minutes from the Annual Meeting and the April Regular Meeting (Stratton, Meyer)
Approval of the Treasurer’s Financial Report and pay all bills (Meyer, Stratton)

ROAD QUOTES:  Supervisor Stratton made the motion to approve all proposed crack filling & wedging with Scott Construction.  Supervisor Meyer seconded.  Wautoma will do all from YZ’s to Co. C.

OPEN BOOK & BOR:  Open Book will be held June 19 from 12-2:00 p.m. Board of Review will be held July 7th from 6:00 p.m. – 8:00 p.m. at the Town Hall.

DRIVEWAY PERMIT ONLINE:  Cheryl will work on getting the Driveway Permit available through the website.  Raise fee from $50?  Next meeting.

 FIRE DEPARTMENT:  A list of new members was made available.

 AGENDA POSTING:  The Hancock Post Office was suggested as another place to post the monthly agendas.

HALL YARD MAINTENANCE:  Keep the back yard mowed to keep poison ivy down.  Keep the rocks around the hall.

ROAD REPORT NOTES:  Supervisor Meyer will check with the Hwy. Dept. regarding a couple Road Closed and High Water signs.

ZONING:  Conditional use hearing regarding storing a travel trailer.  Dukelow letter.

Meeting adjourned at 7:34 p.m.

Cheryl Pionke, Clerk
Town of Deerfield

 


TOWN OF DEERFIELD

REGULAR MEETING
AUGUST 4, 2020
DEERFEILD TOWN HALL
W10760 COUNTY ROAD BC
HANCOCK, WI 54943

Meeting called to order at 7:00 p.m.
Approval of the agenda as prepared (Meyer, Stratton)
Approval of the minutes from the July Regular Meeting (Stratton, Meyer)
Approval of the Treasurer’s Financial Report and pay all bills (Meyer, Stratton)

WE ENERGIES – RESOLUTION (NATURAL GAS):  A representative from WE Energies (Brittney) was present to explain that they are doing an extension to Fish Lake in the Town of Hancock and would like to add onto the project on the North side of the lake going around to the East end.  They would like to introduce a resolution stating such.  Installation would be in the road rite-of-way and include restoration.  Using directional boring if need to go under roadways.  There is enough customer interest and an office is in Wautoma if questions arise.  Motion to adopt Resolution 20-2 to install natural gas lines by Supervisor Stratton, seconded by Supervisor Meyer.  Motion passed.

FIRE DEPARTMENT UPDATE:  Because of a Big Flats Fire Dept.  tank truck accident due to old tires, all truck tires will be checked.

CHAIRMAN’S REPORT:  1 driveway permit with an inquiry on another.

CLERK’S REPORT:  After speaking with Megan Kapp (County Clerk) and various clerks it looks like the Optech scanner machine will be the most cost effective and efficient for our needs.

ROAD REPORT:  Deer Ave. – scrape sand back into the ditch.  7th by boat landing – County never got to it.  Keep an eye on it.  Mowing in the future – stay with Blader for the remainder of the year.  Check with the county regarding future maintenance – can they handle extra mowing?

Meeting adjourned at 7:33 p.m.

Cheryl Pionke, Clerk
Town of Deerfield

TOWN OF DEERFIELD
REGULAR MEETING
JULY 14, 2020
DEERFIELD TOWN HALL
W10760 COUNTY ROAD BC
HANCOCK, WI 54943


Meeting called to order at 7:00 p.m.
Approval of the agenda as prepared (Meyer, Stratton)
Approval of the minutes from the June Regular Meeting (Stratton, Meyer)
Approval of the Treasurer’s Financial Report and pay all bills (Meyer, Stratton)

VOTING MACHINES:  Discussion on choice of 2 new voting machines. Either purchase 2 touch screen machines or one tabulator machine.  Cheryl will keep doing research and report on findings at the next meeting.

BRUSHING – MAP UPDATE & REPORT:  Maps were constructed for the past 2 years and will be kept on file for both brushing and spraying.

FIRE DEPARTMENT:  Stan Thomas is representing the Fire District.

CHAIRMAN’S REPORT:  There is a lot of funding for COVID-19 being offered – some is applicable, some is not.  We need to look into each offering very carefully.  Fish Lake will NOT have an annual meeting this year.  Marl Lake held theirs already.  Milfoil is still a hot topic.

CLERK’S REPORT:  With the August election being held the same day as our usual meeting date should we change the meeting date?  Yes, August monthly meeting will be held August 4th at 7:00 p.m.

ZONING:  Couple items (copies of letters).

Meeting adjourned at 7:38 p.m.

Cheryl Pionke, Clerk

Town of Deerfield

These minutes are subject to amendment or change at subsequent meetings of the Town Board, and any such changes will be detailed in the minutes of the meeting at which the amendments are proposed.

TOWN OF DEERFIELD

REGULAR MEETING
JANUARY 12, 2021
DEERFIELD TOWN HALL
W10760 COUNTY ROAD BC
HANCOCK, WI 54943


Meeting called to order:  7:00 p.m.
Approval of the Agenda: Stratton, Meyer
Approval of the minutes of regular December and end of year meeting:  Meyer, Stratton
Treasurer’s Report and pay all bills:  Stratton, Meyer

Jeff Nett-Chairman, Town of Wautoma.  Project on 13th Ave on Millpond.  Approached by Trouts Unlimited to abandon that dam.  Started the process to remove the old dam under their (Wautoma) roadway (13th Ave.).  Lower dam of the Upper White River.  DNR will be looking at the other dam for water discharge purposes to determine what to do later.  Long process – won’t be able to do work until 2022.  DNR process does involve public hearing.  Will keep Deerfield updated as things progress.  

Zoning:  Todd Wahler, Director Land Conservation & Zoning,  report:  2020 summary.  Lots of new building.   Chairman Whalley asked for a clearer understanding on campers.  You need at least 15 acres w/camper.  Can haul camper back & forth or apply for a conditional use permit to keep the camper at the property.  Can stay for 52 non-consecutive days.  Should be kept out-of-sight.  10 acres minimum.  Supervisor Stratton asked about storage container units.  Chairman Whalley wondered about Fire numbers.  Based upon structures (13.2 lineal feet).  720 sq. ft. minimum requirement for a house.

Depository: BMO, lots of fees.  Hometown Bank. Table this for now until Rina can check out banks further.

Fire meeting: 4:30 Thursday @ Firehouse.  Partially signed Mutual Release Agreement.  A few discrepancies were found in this agreement.

Clerk’s report:  New chairs taken care of, tax forms to be split with Town of Rose.

Treasurer’s Report:  56 cents/mile new mileage rate. CD’s due on the 16th. Earmark 15,000 in local government pool for future revaluation.

Zoning:  1 item

Brushing:  YZ’s, Stahls.

Meeting adjourned at 8:15 p.m.

Cheryl Pionke
Clerk, Town of Deerfield

 

 

​Township of Deerfield, WI

TOWN OF DEERFIELD
REGULAR MEETING
FEBRUARY 11, 2020
DEERFIELD TOWN HALL
W10760 COUNTY ROAD BC
HANCOCK, WI 54943


Meeting called to order at 7:00 p.m.
Approval of the agenda as prepared (Meyer, Stratton)
Approval of the minutes from the January Regular Meeting (Stratton, Meyer)
Approval of the Treasurer’s Financial Report and pay all bills with the addition of check 5601 for $200 to Wisconsin Towns Association for meetings. (Stratton, Meyer)

TAX COLLECTION REPORT:  2nd collection went well.  Worthwhile to collect in person.  Final numbers from Treasurer’s office have not come in yet due to computer glitch.  Will pay when final amounts become available – no special meeting needed to approve payments.

BOAT PURCHASE:  The rush to purchase a new Boat Patrol boat saved $200.  Deerfield’s portion will cost approx. $5000 and will be paid back 75% over the next 5 years.  The Village and Town of Hancock have already been presented their invoices.

FIRE CONTRACT-HANCOCK:  Review.  Nothing specific mentions what the Firemen purchased in the past or will purchase is to become part of the Fire District.  Will look into wording of the contract.

 DISTRICT MEETING:  Supervisor Meyer will attend the meeting in Ripon.  Chairman Whalley, Supervisor Stratton and Cheryl will attend the meeting in the Dells.  All board members will need Board of Review Training and Cheryl will also need Election Security Training.

 CHAIRMAN’S REPORT:  Census boundry information is due March 1st.  Cheryl will fill out and send in.

 CLERK’S REPORT:  Cheryl & Fran attended election training in January.  Many changes due to increased security.  Election officials will be trained throughout the year due to 4 elections this year.  They will continue to be updated.

ROAD REPORT:  Adam Kelley was present and acknowledged the narrow plowed roads.  He plans to have his men widen them out and do some touch-up work.  New guys=inconsistantcy.

ZONING:  Copies, including new Bug Tussle tower info.

Meeting adjourned at 7:32 p.m.

Cheryl Pionke, Clerk
Town of Deerfield