​Township of Deerfield, WI

TOWN OF DEERFIELD
REGULAR MEETING
JULY 13, 2021
W10760 COUNTY ROAD BC
Hancock, WI 54943


Meeting called to order at 7:00 p.m.
Approval of the agenda: Meyer, Stratton
Approval of the minutes of June regular meeting:  Stratton, Meyer
Approval of the Treasurer’s financial report and pay all bills:  Stratton, Meyer

ARPA Funds:  Cheryl reported the details to requesting this federal funding.  The town will receive ½ the total allocation in 2021 and the second ½ in 2022.  The town has until 2023 to allocate these funds.

Lake District:  Boat patrol wrote a ticket which the individual fought and won.  Signage was incorrect (Town of Hancock had old sign of wake hours posted).  Supervisor Meyer reported a Mill Pond phone conference (1.5 hours). Dredging the landing would cost $16,000.   Damn on Wautoma side – water has gone down considerably.  Weed pulling vs. chemical application.

Library – Hancock:  Joyce Dunn retired.  Michelle Bacon replaced her.

Clerk:  Working on 4-year voter maintenance postcards mailed out by State Election Commission.

Treasurer:  New credit card with $500 limit so far.  Remote access not working.

Road Report:  OK’d driveway on 12th.   Possible new driveway – Supervisor Meyer reported.  Buttercup – off road vehicles coming up through ditches on North side of road – alert sheriff’s department.

Zoning:  Letters and permits.

Meeting adjourned at 7:35 p.m.

Cheryl Pionke, Clerk
Town of Deerfield

These minutes are subject to amendment or change at subsequent meetings of the Town Board, and any such changes will be detailed in the minutes of the meeting at which the amendments are proposed.


TOWN OF DEERFIELD
REGULAR MEETING
JULY 12, 2022
W10760 COUNTY ROAD BC
Hancock, WI 54943


Meeting called to order at: 7:00 p.m.  Supervisor Stratton absent
Approval of the agenda: Meyer, Whalley
Approval of the minutes from the June Regular Meeting: Meyer, Whalley
Approval of the Treasurer’s Financial Report and pay all bills: Meyer, Whalley

Recognition of those wishing to address the board on agenda items:  Deb Schmitz, was wondering when will the ditches be mowed? It is getting dangerous.  Chairman Whalley spoke with the Highway Commissioner and ditches will be mowed very soon.  Her second question -  How can all town roads get opened to be ATV routes?  After speaking with the County she informed the board that Town roads must be opened first then county roads.  Board is not against it but currently all town roads are dead-ended by a county road.  This will be put on agenda for August.

Open bids:  Blackhawk bridge project.  The only bid was received from the county $32,250.00.    Motion – Whalley , second -Meyer – to go ahead with project.

Discussion – Right of Way – Brushing.  RE: Spraying.  Go along all roads and check for box elder and walnut and buckthorn instead of spot spraying here and there.

Report:  Fish Lake District.  John Sierk retired.  New person in charge John Friendrickson. 

Chairman’s report:  Note from Wautoma Library

Clerk report:  August election

Treasurer’s Remarks:  Cemetery deed

Road report notes:  Scott Const.  - needed to be done by Sept. 1st – all is complete.  Stop sign on Brown Deere and 7th –metal stop sign posts.

Adjourned at 7:32 p.m.

Cheryl Pionke, Clerk
Town of Deerfield.

TOWN OF DEERFIELD
REGULAR MEETING
August 10, 2021, 2021
W10760 COUNTY ROAD BC
Hancock, WI 54943

Meeting called to order at 7:00 p.m. 
Supervisor Meyer absent.


Approval of agenda as prepared: Whalley, Stratton

Approval of the minutes from the July Regular Meeting: Stratton, Whalley

Financial Report: 2 extra checks.  New bank included on report.  Whalley, Stratton

Fire District:  Hancock is totally organized.  Everything is clean & put away. 

Lake District:  one complaint

Library – meeting on the 17th

Clerk: redistricting due to 2020 Census.  More information at September meeting.

Treasurer:  Remote access via Mark @ Waushara PC recommended the program we used previously. 

Road report notes:  County sprayed.  Chip sealing this week.

Zoning: one letter.

Meeting adjourned at 7:12 p.m.

 Cheryl Pionke, Clerk
Town of Deerfield



TOWN OF DEERFIELD
REGULAR MEETING
June 14, 2022
W10760 COUNTY ROAD BC
Hancock, WI 54943

Meeting called to order at: 7:00 p.m.  Supervisor Meyer and Treasurer absent.

Approval of the agenda:  Stratton, Whalley

Approval of the minutes from the May regular meeting: Whalley, Stratton

Approval of the Treasurer’s Financial Report and pay all bills: Stratton, Whalley.  One check may be needed (refund) to Brewer.

Board Business:

 No Wake Resolution – Action:  Chairman Whalley would make the motion to repeal the No wake resolution and go back to a wake lake.  Supervisor Stratton seconded the motion. Effective immediately.

ARPA Funds – discussion:  Looked at bridges (cattle passes).  A pain to take out the one by Marl Lake.  The one on Buttercup is in good shape.  The only one that needs attention is the one by Bray’s.  A couple changes to Brian Friemark’s bid sheet and post in 3 places including website.

Bid – Chip Sealing:  $94,111.00 Black chips; $87,873.00 limestone; $6,238 difference; done prior to Sept. 1st.  All dark granite chips. Scott Construction.

Chairman’s report:  Lonnie on 9th – couple trees that need taken down. 

Clerk’s report:  ARPA reporting, catching up. Election in August.

Treasurer’s report:  Portage County Bank checking account and money market accounts have been closed.  All that remains at the Portage County Bank are the CD’s. Effective July 1, 2022 the mileage rate is increasing to 62.5 cents per mile.

Zoning:  Conditional use to store a travel trailer.

Adjourned:  7:20 p.m.
 

Cheryl Pionke, Clerk
Town of Deerfield

TOWN OF DEERFIELD
REGULAR MEETING
October 12, 2021
W10760 COUNTY ROAD BC
Hancock, WI 54943


Meeting called to order at: 5:30 p.m.

Approval of the agenda: Stratton, Meyer

Approval of the minutes from the September regular meeting: Meyer, Stratton

Financial report and pay all bills: Stratton, Meyer

Brushing, Mowing – Discussion. County did great job mowing.

Lake District Reports – Boat shrink-wrapped, winterized and delivered to winter storage.

Pick date for budget prep work – October 26th @ 5:00 p.m.

Clerks report:  New forms.  Redistricting Resolution passed with a voice vote 3 ayes 0 nays. Resolution signed.

Roads:  Chairman Whalley & Supervisor Stratton spoke with a few contractors at the State Meetings.

Zoning:  Building permits

Steve Towns Magazine – Towns advocacy council; something we should check into.

Meeting adjourned @5:56 p.m.

Cheryl Pionke, Clerk
Town of Deerfield

Agenda for Tuesday, August 9, 2022 Regular Board Meeting.  7:00 p.m.  Deerfield Town Hall


I. Call To Order

II. Approval of the agenda 

III. Approval of the minutes from the July Regular Meeting

IV. Approval of the Treasurer's Financial Report for the last half of July to date

V. Payment of the bills as presented

VI. Recognition of those wishing to address the board on agenda items

VII. Board Business

   A. ATV Routes


Board suggested future items

VIII. Chairman's Report

IX. Clerk's Report

X. Treasurer's Remarks

XI. Road Report Notes - Mowing, brushing, signs

XII. Zoning

XIII. Adjourn

TOWN OF DEERFIELD
ANNUAL MEETING
April 19, 2022
W10760 COUNTY ROAD BC
Hancock, WI 54943

Meeting called to order at 7:00 p.m.  No business to conduct for the Annual Meeting.  No persons from the general public present.

Annual Meeting adjourned at 7:01 pm

Regular Meeting called to order at 7:01 p.m.

Approval of the agenda: Stratton, Meyer

Approval of the minutes from the March Regular Meeting: Meyer, Stratton

Approval of the Treasurer’s Financial Report and payment of bills Stratton, Meyer

Park Department:  Kevin Boehm, New director replacing Scott Schuman. Update all parks.  Grant to cover all 14 parks.  Marl Lake budget $58.250.00 restroom building accessibility – new doors electronic door openers.  Installing electric at the park.  Pathway to shelter, grill, drinking fountain. Security light.  Lease from 2013 renews in 2028.

Fire Department:  Wautoma Fire Department Inspection Ordinance.  Accepted, signed and dated. 

BOR & Open Book dates:  Open Book, Monday May 2nd 1:00 – 3:00 via phone only.  BOR, Wednesday May 18th 5-7 at the Town Hall.

Lake Dist. Report:  Mill Pond, spraying for milfoil.  Fish Lake may go back to a Wake Lake.  $2500 from the Almond Conservation Club to spend to restock fish in Fish Lake.  Perch, Walleye.

Chairman’s Report:  Wautoma Library letter.  The board will keep in mind to consider donating money to the Wautoma Library.

Clerk’s Report:  April election went well – no issues with the new voting machine.  111 voters.  Will check with other townships on $/hour to pay election officials.

Treasurer’s Report:  No payment from Hancock yet for their portion of boat patrol.

Road report – brushing on Beechnut.  Road ride – April 27th at 3:15.

Adjourned at 8:14 p.m.

 

 Cheryl Pionke, Clerk
Town of Deerfield

Township of Deerfield, WI

TOWN OF DEERFIELD
REGULAR MEETING
May 10, 2022
W10760 COUNTY ROAD BC
Hancock, WI 54943

Meeting called to order at: 7:00 p.m.

Approval of the agenda: Meyer, Stratton

Approval of the minutes: Stratton, Meyer with the correct spelling of Walleye.

Approval of the Treasurer’s Financial Report & pay all bills: Meyer, Stratton

District Meeting:  Representative will need to attend Board of Review training every year.  Clerk will send in Affidavit of Training Participation.  Cheryl and Steve will attend next year. No further need to send notice to Argus.  Just post on website and board at Town Hall.

Wautoma Library Donation:  $500 payable next month.  Meyer, Stratton

Possible ARPA Expenditures:  Cattle passes.  County bid must come in 10% lower.  NO need to use local newspaper for bids.  Can post and use website. 

Chairman’s report:  Vivian Brewer passed away.  Wishes to give money to cemetery.  Will be buried in Fish Lake Cemetery. 

Treasurer Report:  Close Portage County accounts.

Road Report:  Checked with Bryan & George re: sealcoating over broadband (levels dips).  Road ride with Scott Const. 5/17/22 @ 3:30 p.m.

Flagpoles at cemeteries.

Meeting adjourned at 7:25 p.m.

Cheryl Pionke, Clerk
Town of Deerfield

TOWN OF DEERFIELD
REGULAR MEETING
March 8, 2022
W10760 COUNTY ROAD BC
HANCOCK, WI 54943

Meeting called to order at 7:01 p.m. Agenda approved as posted. Minutes approved from the February regular meeting as printed. Approval of Treasurer’s Financial Report and pay all bills. Addition of one check to Wisconsin Towns Association – Check #1084 for $180.

BOARD BUSINESS

RURAL INTERNET: Representative from Bug Tussel wireless, Kristin. Internet access is a problem in rural areas. Many are dependent on internet for work or school. There is a tower that went live last year on the corner of County Road B and County C. Tower was built with a grant and because it is a grant tower, service from this tower is offered at a reduced rate. Internet speeds offered are up to 25 Mbps. They also offer free classes regarding technology related topics. Bug Tussel will be holding a meet and greet at the town hall on March 25, 2022 from 11:00 a.m. – 2:00 p.m.

ATV PROBLEMS: Property owner in Lakeside Estates contacted Chairman Whalley with concerns about ATVs being allowed on County Road GG. Chairman Whalley advised him that it was not a Deerfield issue because it is a county road. Discussion regarding ATVs being allowed on the roadways in the township. Chairman Whalley does not believe that we have had any major issue with the portions that have been permitted.

CHAIRMAN’S REPORT: Supervisor Meyer advised that people have been stealing road signs in the township.

CLERK REPORT: 17 voters in the primary election on February 15th. No problem with the new tabulator voting system. Next election is Tuesday, April 5, 2022 – more voting areas to be set up. Financial Report CT is due the end of March. Is being worked on and will be finished before the end of the month with no issue.

TREASURER’S REPORT: NSF check after taxes were turned over to the county. Re-submitted the check to the bank and it cleared the second time.

ROAD REPORT: Brushing will be done on Beechnut next week. Supervisor Stratton did receive a complaint regarding brushing.

Meeting adjourned at 7:36 p.m.

Rina Rasmussen, Treasurer

Town of Deerfield

TOWN OF DEERFIELD
REGULAR MEETING
December 14, 2021
W10760 COUNTY ROAD BC
Hancock, WI 54943

Called to order at – 7:00

Approval of the agenda – Stratton, Meyer

Approval of the minutes – Meyer, Stratton

Approval of the Treasurer’s Financial report and pay bills – Stratton, Meyer  added 2 checks: #1016 to Handle Stillman Printing and #1017 to Bitco Ins.

Election Officials – Cheryl submitted the list of current election officials for approval through 2023. Meyer, Stratton

Trip report – Paser report sent in. All road reports sent in.

Forms –  Cheryl is still tweeking reimbursement and driveway permit forms.

Chairman’s report – As usual, there had been calls regarding roads.  New fire signs – refer calls/emails to Supervisor Meyer.  No charge for new fire number signs.   The board is concerned with length of time to get a fire sign on new construction.

Clerk’s report:  Cheryl and Fran attended the new voting machine training and we now have the new voting machine.  Cheryl will be willing to demonstrate the machine after working more with it herself.

Treasurer – tax bills went out today.

Road report – Brushing – Supervisor Meyer reported an increase in cost of brushing from $100 to $115.    Snowplowing – did a good job so far.  Trees – get ready to go for upcoming projected heavy winds.

Zoning – conditional use.  Marsden family trust – garage – off of Co. C.  Board says yes – go along with conditional use.

Meeting adjourned at 7:44 p.m.

 

Cheryl Pionke, Clerk
Town of Deerfield



TOWN OF DEERFIELD
REGULAR MEETING
February 8, 2022
W10760 COUNTY ROAD BC
HANCOCK, WI 54943

Meeting called to order at 7:00 p.m. Agenda approved as posted. Minutes approved from the January regular meeting as printed. Approval of Treasurer’s Financial Report and pay all bills.

BOARD BUSINESS

ZONING: Todd Whaler, Waushara County Zoning Director, gives presentation to the board. Already in January the county is surpassing 2021 numbers for land use permits. Private well water testing done in the county. ARPA funds can be used to create water treatment facilities. The Zoning Department has applied for and been given ARPA funds in the amount of $200,000 to use toward giving private residences clean water. It will be on a first come first serve basis. The next step in the project is to go to the source and try to determine how to prevent the nitrates from getting into the drinking water. Todd also talked about lake front property owners that are utilizing their properties as VRBO’s/Airbnb’s and are exceeding the maximum occupancy. The problem lies with the POWTS not being able to handle the number of people staying there. The County is working on finding violators and correcting the issues potentially through legal action. Chairman Whalley asked about who in the county provides fire numbers. Todd advises that a property owner should go to Zoning first. The Zoning Department works with the Sheriff’s Department to determine if they meet all of the requirements to be granted a fire number. Supervisor Stratton asks about instances where property owners have not been able to obtain a fire number without a structure but they cannot obtain a loan through the bank without a fire number. How do they get the loan to build the structure? Todd advises that they will work with people on a case-by-case basis if there are issues that need to be dealt with. Supervisor Meyer asks what the delay has been with people getting their fire numbers issued after they apply. Todd says that they are dealing with unprecedented numbers and they are doing the best they can to get things out in a timely manner. Howard Griffith, a representative from the Hancock American Legion, asks the board and Todd if there are any zoning requirements to put a flag pole in the Fish Lake Cemetery and the Woodville Cemetery. Todd advises that there are no requirements as far as the Zoning Department is concerned. The board gives Howard permission to put the flag poles in both of the cemeteries.

FIRE DEPARTMENT: All of the board members were at the meeting. Discussion needs to take place regarding the contract. The fire department seems to be in a better place and they are

getting things done. The board is prepared for an increase. Chairman Whalley proposes a 5% increase the first year. The board is will look at a 3 year contract with the potential increase. Howard Griffith has recently joined the fire department and feels that the moral is up.

LAKE DISTRICT: Supervisor Meyer reports that the White River Lake District has voted to spray for milfoil for a cost of $10,000. Chairman Whalley states that Fish Lake will also be spraying for milfoil.

WATER PATROL: Chairman Whalley turned in all of the year end reports for water patrol. Board updated as to number of hours, violations and costs of the 2021 water patrol season.

CHAIRMAN’S REPORT: District Meeting in Stevens Point on April 25, 2022. At least one board member is required to attend for Board of Review training. Flowers to be sent to the Memorial for Gory

CLERK REPORT: Election next Tuesday February 15th. Ladies all trained and ready to go. Schedule C forms are ready to go. Another election in April.

TREASURER’S REPORT: Taxes are complete. All went smoothly. Still has outstanding check at Portage County Bank. The board says to just close the accounts without cancelling the check.

ROAD REPORT: Supervisor Meyer reports that that the brushing has not been done due to staffing issues. Suggests reaching out to the county to see if they will do it. Chairman Whalley will talk to the county.

Meeting adjourned at 8:20 p.m.

Rina Rasmussen, Treasurer

Town of Deerfield


TOWN OF DEERFIELD
REGULAR MEETING
January 11, 2022
W10760 COUNTY ROAD BC
Hancock, WI 54943

Meeting called to order at 7:00 p.m.
Chairman Whalley absent.

Approval of the agenda: Meyer, Stratton

Approval of the December Regular Meeting minutes: Meyer, Stratton

Approval of the Treasurer’s Financial Report and pay all bills: add 2 checks #1037 Blader Law Office $20. # 1038 Danielle Meyer $75. Meyer, Stratton

Chairmans Report:  New reports. Look good.  Driveway permit – tabled until February.

Clerk’s report:  1099’s, W2’s.  New Voting machine.  Research Dept. of Revenue recent spending decision.

 Treasurer’s report: Mileage $0.585 / mile. CD’s at Portage County Bank coming due. Start CD movement discussion at budget prep time.

Roads:  13th bridge. Discussion w/ Jeff Nett.  3 options for bridge/dam by millpond.  1 option, close the road – disapprove on that one.  Brushing – start soon. 

Zoning: letters, etc.

Meeting adjourned at 7:49 p.m.

Cheryl Pionke, Clerk
Town of Deerfield

 

TOWN OF DEERFIELD
BUDGET MEETING
November 9, 2021
W10760 COUNTY ROAD BC
Hancock, WI 54943

Meeting called to order @ 7:00 p.m.

Proposed 2022 Budget.  Cheryl didn’t change any amounts that were agreed upon during the prep meeting.  Rina motion to approve budget, Cheryl second.  Budget passed as prepared.

Regular Board Meeting
called to order @7:01

Approval of the agenda – Meyer, Stratton

Approval of the minutes from the October regular board meeting– Stratton, Meyer

Treasurer’s report  & pay bills:  add 1 check for Kerschner’s #5989 $391.80. Meyer, Stratton

Brushing:  Supervisor Meyer waiting for return phone call.  Suupervisor Stratton spoke with Dean Ebert -  if there is anything needing trimming he will do it.

Water Patrol – 2020 split:  3061.39 = 1,020.46.  Cost for all 3 municipalities will be $95.00.

Future items:

Towns assoc. membership $0.25 per capita . More representation in Madison.

Chairman’s report:  No Christmas party this year.  Town of Hancock was going to host.

Clerk:  Working on tax info stuff

Treasurer:  Not going to do in person collecting again.

Road Report Notes:  Contacted Brian re. Trip funds.  Replace cattle passes, Marl Lake, Breys, Buttercup

Zoning:  Property by Ueek Lake.  Letter from Peter & Stacy Gantner regarding Conditional use permit: it is OK with the Town Board to leave a camper on the property for approximately 5 years until a permanent home is built. 

Steve:  Fire board meeting .  No agenda, no minutes, etc. paper trail must exist.  The Coloma/Hancock agreement is working very well.

Meeting adjourned @ 7:37 p.m.

Cheryl Pionke, Clerk
Town of Deerfield

TOWN OF DEERFIELD
REGULAR MEETING
September 14, 2021
W10760 COUNTY ROAD BC
Hancock, WI 54943

Meeting called to order at:  7:00 p.m.


Approval of the agenda:  Meyer, Stratton


Approval of the minutes:  Stratton, Meyer


Financial report and pay all bills:  Meyer, Stratton


Revise Driveway Permit:  Cheryl will work on changes and present at October meeting.


Revise Expense Sheets:  Cheryl will work on revisions and present at October meeting.


Committee Recommendations for Library:  Letter “Funding Agreement Minutes”  2% increase of funding each year.  Motion made and seconded to  follow recommendations - Stratton, Meyer.

Chairman’s report:  13th chip seal settled into hole.

Clerk’s report:  Redistricting resolution will be needed at October meeting.  October 12th meeting at 5:30 p.m.  End of October budget meeting

Treasurers’ Report:  Still using old account yet due to wire transfer from Local Government Pool.  Changing banks is a long haul.

Road Report:  Brushing with Mt. Morris?  Yes, if they will be willing and able to use same amount of money.  Chip sealing:  Granite chips on 12th worked out well.  Limestone doesn’t seem to stick as well. 7th good. Buttercup not so great. Spraying – did good job

Cemetery:  driveway settling and it’s hard to mow without scalping the lawn at Woodville.  Flags for veteran’s graves.

Tree cutting:  Howard Griffith would like to be an alternate tree cutter. Use own equipment. Need a township map. 

Zoning:  Letters

Meeting adjourned at 7:49 p.m.

Cheryl Pionke, Clerk
Town of Deerfield