Agenda for Tuesday, August 10, 2021 Regular Board Meeting

7:00 p.m. Deerfield Town Hall


I. Call to order

II. Approval of the agenda

III. Approval of the minutes from the July Regular Board Meeting

IV. Approval of the Treasurer's Financial Report for the second half of July to date

V. Payment of the bills as presented.

VI. Recognition of those wishing to address the board on agenda items.

VII. Board Business

   A. Fire District - reports

   B. Lake District - reports

   C. Library - August 17th.

Board suggested future items

VII. Chairman's Report

IX. Clerk's Report

X. Treasurer's Remarks

XI. Road Report Notes - brushing, spray, chip sealing

XII. Zoning

XII. Adjouorn



TOWN OF DEERFIELD
BUDGET MEETING
NOVEMBER 10, 2020
W10760 COUNTY ROAD BC
HANCOCK, WI 54943


Meeting called to order at 7:00 p.m.  Motion to accept the budget as prepared by Supervisor Stratton; seconded by Supervisor Meyer.  All in favor.  Motion passed unanimously.

REGULAR BOARD MEETING
NOVEMBER 10, 2020


Called to order at 7:01 p.m.  Motion (Meyer, Stratton) to accept he agenda as posted.  Motion (Stratton, Meyer) to accept the minutes from the October meeting as prepared.  Motion (Meyer, Stratton) to accept the Treasurer’s Report and pay all bills with one addition – check #5767 to The Horton Group for $140.00 for the Tax Collector Bond.

BOARD BUSINESS
Election report:  Cheryl reported on the recent November 3rd election.  All went well.  Great turnout.  Counting went smoothly.

Election related items purchased:  Cheryl reported on items purchased to be covered by the Route To Recovery grant.  An additional check for $575 will be needed to cover final laptop costs.

Chairman’s Report:  called Per Mar security company regarding the keypad that needs servicing.

Road Report:  Bryan (Waushara Co. Hwy. Comm.) rode with Supervisor Stratton to view roads in preparation for winter plowing.  Clark Blader reported mowing went well and was hoping to get the summer mowing job vs. fall mowing in the future due to his busy schedule.

 Meeting adjourned at 7:43 p.m.

 Cheryl Pionke, Clerk
Town of Deerfield

TOWN OF DEERFIELD
REGULAR MEETING
JULY 13, 2021
W10760 COUNTY ROAD BC
Hancock, WI 54943


Meeting called to order at 7:00 p.m.
Approval of the agenda: Meyer, Stratton
Approval of the minutes of June regular meeting:  Stratton, Meyer
Approval of the Treasurer’s financial report and pay all bills:  Stratton, Meyer

ARPA Funds:  Cheryl reported the details to requesting this federal funding.  The town will receive ½ the total allocation in 2021 and the second ½ in 2022.  The town has until 2023 to allocate these funds.

Lake District:  Boat patrol wrote a ticket which the individual fought and won.  Signage was incorrect (Town of Hancock had old sign of wake hours posted).  Supervisor Meyer reported a Mill Pond phone conference (1.5 hours). Dredging the landing would cost $16,000.   Damn on Wautoma side – water has gone down considerably.  Weed pulling vs. chemical application.

Library – Hancock:  Joyce Dunn retired.  Michelle Bacon replaced her.

Clerk:  Working on 4-year voter maintenance postcards mailed out by State Election Commission.

Treasurer:  New credit card with $500 limit so far.  Remote access not working.

Road Report:  OK’d driveway on 12th.   Possible new driveway – Supervisor Meyer reported.  Buttercup – off road vehicles coming up through ditches on North side of road – alert sheriff’s department.

Zoning:  Letters and permits.

Meeting adjourned at 7:35 p.m.

Cheryl Pionke, Clerk
Town of Deerfield

Agenda for September 14, 2021 Regular Board Meeting

7:00 p.m. Deerfield Town Hall


I Call to order

II Approval of the agenda for the September regular meeting

III Approval of the minutes from the August Regular Meeting

IV Approval of the Treasurer's Financial Report for the second 1/2 of August to date

V Payment of the bills as presented

VI Recognition of those wishing to address the board on agenda items

VII Board Business

   A. Revise Driveway Permit

   B. Revise Expense Sheets

   C. Adopt committee rec. - Hancock Library

Board suggested future items

VIII Chairman's report

IX Clerk's Report

X Treasurer's remarks

XI Road Report Notes: possible brushing, review chip sealing, spray, mill pond work, tree cutting

XII Zoning

XIII Adjourn


TOWN OF DEERFIELD
REGULAR MEETING
DECEMBER 8, 2020
DEERFIELD TOWN HALL
W10760 COUNTY ROAD BC
HANCOCK, WI 5943


Meeting called to order at 7:00 p.m.

Approval of the agenda (Meyer, Stratton) as presented.
Approval of the minutes (Stratton, Meyer) as printed.
Treasurer’s report & bills:  3 additions 5783, 5784, 5785, Rent A Flash $291.32, Danielle Meyer $75.00, Handle Stillman Printing $680.30.  (Meyer, Stratton)

Purchases – Covid Virus grant update – Cheryl reported all submitted expenses have been accepted for reimbursement with $1,547.68 being shared with Waushara County.  Rina may look into getting a new laptop.

 Daryn Dobraff– Road plowing. If a snow stops early in evening hours, at least one pass should be made?  Roger explained the county’s protocol – start plowing at 4 a.m. is the norm. 8-10 hours to do the township.  As county road drivers finish their roads, they will jump in to help plow town roads.  Roger explained past problems and why we are currently using the County to plow our roads.  Daryn also commented on brushing – sticks all over the road

Chairman’s Report:  Fire Dept.

Treasurer – tax bills went out this morning.  No in-person collection.  Cheryl will put notice on website.

Road Report Notes:  Brushing almost done.   Janet Hoegemeier called – sign needed at Pine & Lake.

End of year meeting:  December 29th.  6:00 p.m.

Zoning:  Todd Wahler – Gary Schuh application to park travel trailer.  14 acres, out of sight, just wants to store it.

Town advocacy council – taken up at next meeting

Meeting adjourned at 7:28 p.m.


Cheryl Pionke, Clerk
Town of Deerfield

 

​Township of Deerfield, WI

Agenda for April 20, 2021 Annual Meeting with Regular board meeting to follow.  7:00 p.m. at the Deerfield Town Hall

I. Call to Order
II. Approval of the agenda for April 20, 2021
III. Approval of the minutes of the March regular meeting.
IV. Approval of the Treasurer's Financial Report for the last half of March to date.
V. Payment of the bills as presented
VI. Recognition of those wishing to address the board on agenda items.
VII. Board Business
   A. Bank Depository - Progress

   B. Open Book/Board of Review dates

   C. Lake District report

   D. Election - report
Board suggested future items
VIII. Chairman's Report
IX. Clerk's Report
X. Treasurer's Remarks
XI. Road Report Notes: Road ride (date), ATV
XII. Zoning
XIII. Adjourn

Township of Deerfield, WI

TOWN OF DEERFIELD
REGULAR MEETING
May 11, 2021
W10760 COUNTY ROAD BC
Hancock, WI 54943


Meeting called to order at 7:00 p.m.

Approval of the agenda:  Meyer, Stratton

Approval of the Annual Meeting and April Regular meeting minutes:  One change in the minutes and send to zoning.  Meyer, Stratton

Approval of the Treasurer’s Report and pay all bills:  Stratton, Meyer

Road Ride:  Total Scott Construction bid: $115,852.35 using dark granite chips on 12th. Meyer, Stratton

Lake District Report:  Fish Lake handout.

Fire Department report:  Paid portion of new trucks.  22 members.  Possibly sell the old pumper to another fire department.

Mowing:  County will do mowing.

Treasurer’s report:  Rina submitted a report stating the progress of getting the new credit card.

Zoning:  Letters, tree cutting

Meeting adjourned at: 7:46 p.m.


Cheryl Pionke, Clerk
Town of Deerfield

These minutes are subject to amendment or change at subsequent meetings of the Town Board, and any such changes will be detailed in the minutes of the meeting at which the amendments are proposed.

TOWN OF DEERFIELD
REGULAR MEETING
August 10, 2021, 2021
W10760 COUNTY ROAD BC
Hancock, WI 54943

Meeting called to order at 7:00 p.m. 
Supervisor Meyer absent.


Approval of agenda as prepared: Whalley, Stratton

Approval of the minutes from the July Regular Meeting: Stratton, Whalley

Financial Report: 2 extra checks.  New bank included on report.  Whalley, Stratton

Fire District:  Hancock is totally organized.  Everything is clean & put away. 

Lake District:  one complaint

Library – meeting on the 17th

Clerk: redistricting due to 2020 Census.  More information at September meeting.

Treasurer:  Remote access via Mark @ Waushara PC recommended the program we used previously. 

Road report notes:  County sprayed.  Chip sealing this week.

Zoning: one letter.

Meeting adjourned at 7:12 p.m.

 Cheryl Pionke, Clerk
Town of Deerfield

TOWN OF DEERFIELD
REGULAR MEETING
February 9, 2021
W10760 COUNTY ROAD BC
HANCOCK, WI 54943


Meeting called to order at 7:00 p.m. Agenda approved as posted. Minutes approved from the January regular meeting as printed. Approval of Treasurer’s Financial Report and pay all bills with the addition of Check 5852 to Meyer Lawn Care and Snowplowing in the amount of $460.

BOARD BUSINESS
BRUSHING: Chairman Whalley and Supervisor Stratton checked the brushing on 13th Ave. That should complete the brushing project by Mount Morris.

BOAT PATROL REPORT: Chairman Whalley turned in all of the year end reports for water patrol. Board updated as to number of hours, violations and costs of the 2020 water patrol season.

WAGES OF BOARD MEMBERS: Wage increase for board members from $60 to $75 per meeting. Wage increase for Clerk and Treasurer of $2000 per year. Motion made by Supervisor Stratton to increase the wages as stated. Second by Supervisor Meyer.

TREASURER’S REPORT: Taxes are complete. All went smoothly.

Meeting adjourned at 7:16 p.m.

Rina Rasmussen, Treasurer
Town of Deerfield

TOWN OF DEERFIELD

REGULAR MEETING
JANUARY 12, 2021
DEERFIELD TOWN HALL
W10760 COUNTY ROAD BC
HANCOCK, WI 54943


Meeting called to order:  7:00 p.m.
Approval of the Agenda: Stratton, Meyer
Approval of the minutes of regular December and end of year meeting:  Meyer, Stratton
Treasurer’s Report and pay all bills:  Stratton, Meyer

Jeff Nett-Chairman, Town of Wautoma.  Project on 13th Ave on Millpond.  Approached by Trouts Unlimited to abandon that dam.  Started the process to remove the old dam under their (Wautoma) roadway (13th Ave.).  Lower dam of the Upper White River.  DNR will be looking at the other dam for water discharge purposes to determine what to do later.  Long process – won’t be able to do work until 2022.  DNR process does involve public hearing.  Will keep Deerfield updated as things progress.  

Zoning:  Todd Wahler, Director Land Conservation & Zoning,  report:  2020 summary.  Lots of new building.   Chairman Whalley asked for a clearer understanding on campers.  You need at least 15 acres w/camper.  Can haul camper back & forth or apply for a conditional use permit to keep the camper at the property.  Can stay for 52 non-consecutive days.  Should be kept out-of-sight.  10 acres minimum.  Supervisor Stratton asked about storage container units.  Chairman Whalley wondered about Fire numbers.  Based upon structures (13.2 lineal feet).  720 sq. ft. minimum requirement for a house.

Depository: BMO, lots of fees.  Hometown Bank. Table this for now until Rina can check out banks further.

Fire meeting: 4:30 Thursday @ Firehouse.  Partially signed Mutual Release Agreement.  A few discrepancies were found in this agreement.

Clerk’s report:  New chairs taken care of, tax forms to be split with Town of Rose.

Treasurer’s Report:  56 cents/mile new mileage rate. CD’s due on the 16th. Earmark 15,000 in local government pool for future revaluation.

Zoning:  1 item

Brushing:  YZ’s, Stahls.

Meeting adjourned at 8:15 p.m.

Cheryl Pionke
Clerk, Town of Deerfield

 

 

TOWN OF DEERFIELD

REGULAR MEETING
MARCH 9, 2021
W10760 COUNTY ROAD BC
HANCOCK, WI 54943


Meeting called to order at 7:00 p.m.
Approved the agenda: Add report from Sheriff Zuelke (A), Letter (B), Galen Detlor (c), Stratton, Meyer
Approved the minutes:  Meyer, Stratton
Approved the Treasurer’s Financial Report and pay all bills:  Stratton, Meyer
Chairman Whalley, keep track of highway expenses separately.

Walley Zuelke:  Buildings renovation committee.  Addition of courthouse or part of courthouse to the jail. Single point entry to courthouse.  Small changes, move emergency management in the future.  Secure squad car parking.  Conference room.  Evidence garage.

Tim & Lisa Semmann letter:  Wis Stat. 82.31.  Letter to be sent out.

Galen Detlor:  Sprayer coming in week from Thursday – 45,000 lb. – arrive in morning would be better.  Any road damage must be fixed.  He has a small 2.5-acre plot of land – is this a buildable site?   Is this grandfathered in before land use plan?  Yes, grandfathered in, can be built on – residential.

Chairman report:  Survey for emergency management.  Next meeting.  Annual meeting 3rd Tuesday, regular meeting immediately following.  Fire meeting 4:00 p.m. @Hancock.

Clerk’s report:  election, schedule C

Meeting adjourned at 7:47 p.m.

Cheryl Pionke, Clerk
Town of Deerfield

TOWN OF DEERFIELD
ANNUIAL MEETING
April 20, 2021
W10760 COUNTY ROAD BC
Hancock, WI 54943


Meeting called to order at 7:00 p.m. 

County did an exceptional job at plowing this year.  Roads, more in the budget this year.  Our roads are in good shape.  Fire Dept. is going well.  More firemen.

Land use plan – Duane Pliner – not one meeting since Patrick Nehring left.  2 items to consider - Sq. footage for residential house; basement or crawl space.  Anything wrong with a cement pad?  Only one person recently.  Sq. footage – we require 1200 and county requires 750.  How about 1000 sq. feet?  Duane Pliner – pouring a pad usually 3 course block then set trailer – this is in essence a crawl space.  Stick with basement or crawl space.  OK to go with a 1000 sq. feet minimum.  How to change in the comprehensive plan?  Tom will call zoning to take care of change.  Motion to change minimum sq. footage to 1000 sq. ft.(Stratton, Meyer).  Motion passed.

 
TOWN OF DEERFIELD
REGULAR MEETING
April 20, 2021
W10760 COUNTY ROAD BC
Hancock, WI 54943


Agenda- Meyer, Stratton
Minutes – Stratton, Meyer
Financial report & bills – Meyer, Stratton

Library – Michelle Bacon representative.  Joyce Dunn has resigned.  Sherry Caves has gone through and cataloged the local history.  All is organized.  Safe from the old Hamilton store.  Landscaping project – donation from an individual – build a gazebo; place a bench.  Roger – how is the building maintenance?  Had to re-do a few things. 3 year agreement is up this year.

Bank depository – Rina met with Kara at Hometown.  CD rates, credit card can be done right now without an account at their bank.  Different accounts, fees, many fees won’t apply to us.  Can set up accounts in steps – do not have to do all at once.  Do credit card now.  Motion to go with Hometown Bank – Stratton, Meyer.  Steve – Yes, Roger – Yes, Tom – Yes.  Signers for the account will be Rina Rasmussen, Cheryl Pionke, and Tom Whalley – Meyer, Stratton.

Open Book, BOR dates- Open Book May 19th 1-3; BOR June 9th 5:30 – 7:30

Lake District report – ask that districts hold meeting outside if possible, otherwise please wear a mask if inside.

Election –  Cheryl reported on the recent April 6th election.  All board members have been reelected.  All were sworn in.

Chairman’s Report – single wide trailer referred to Tom by Roger (who originally got the call).  Tree removal – talked to George Nigh.  Can be set up 7 p.m. – 7 a.m. for county to remove any downed trees.  Old boat patrol title.  Fire inspection

Treasurer’s report – paying community center?  Wait for invoice. 

Road report – road ride April 27th @ 4:15 p.m.  Filling in the dips – the county has a way to “squeegee” oil and stones to fill them in.

Adjourned at 8:02 p.m.
Cheryl Pionke, Clerk
Town of Deerfield

TOWN OF DEERFIELD
REGULAR MEETING
JUNE 8, 2021
W10760 COUNTY ROAD BC
Hancock, WI 54943


Meeting called to order at: 7:00 p.m. 

Approval of the Agenda as prepared: Stratton, Meyer

Approval of the May Regular Meeting minutes: Meyer, Stratton

Approval of the treasurer’s financial report and pay all bills:  Stratton, Meyer

Treasurer’s remarks:  Finally heard back regarding credit card – approved.    Board decision to go ahead and switch over other accounts.   Ramp – old section – part of it is not great.

Lake district report:  Fish Lake - no problems.  Yearly fee reduced back to $50.00.  Cost of fish restocking increased but will stay with stocking the same number of fish. 

   Mill Pond – no action by lake district to fix boat landing.  Unless others have the same problem of launching their boats, the request should come from the lake district to fix the boat landing.  Supervisor Meyer will present this proposition to the lake district at the quarterly meeting. 

Chairman’s report:  BOR Wednesday night (9th).  County Mowing.

Clerk:  No requests to appear before the Board of Review.

Road report:  Mowing and spraying.

Zoning:  2 items – letters

Meeting adjourned at 7:21 p.m.

Cheryl Pionke, Clerk
Town of Deerfield





TOWN OF DEERFIELD
REGULAR MEETING
September 8, 2020
W10760 COUNTY ROAD BC
HANCOCK, WI 54943

Meeting called to order at 7:02 p.m. Motion (Meyer, Whalley) to approve the agenda as posted. Motion (Whalley, Meyer) to approve the minutes from the August regular meeting as printed. Motion (Meyer, Whalley) to approve the Treasurer’s Financial Report and pay all bills.

BOARD BUSINESS

LAND USE: Matthew Sommers (contractor) here to apply for a land use permit for a sub-standard dwelling on Buttercup Avenue. Chairman Whalley makes a motion to approve the permit.

DRIVEWAY VARIANCE: Joey Rosin requesting a variance for his driveway. He would like to be allowed to put concrete down vs. blacktop. The board will approve the concrete driveway provided Joey Rosin will sign a liability waiver that would not hold the township liable.

LAKE DISTRICT REPORT: Supervisor Meyer and Chairman Whalley attended the White River Lake District meeting. Meeting was held outdoors at the town hall and there was a good turnout. Discussion about the milfoil, goose project and the lake level. They voted to increase the dues to $150. Chairman Whalley attended the Fish Lake District meeting. The budget was discussed. It was voted to keep the dues the same. There was a discussion about the cost of stocking fish and the increase in the cost of the fish.

RAMP: Chairman Whalley thinks that the ramp should be sealed before winter and recommends a sealcoating that he recently used on his own deck. Supervisor Meyer agrees and says to go ahead with it.

CHAIRMAN’S REPORT: Chairman Whalley received a copy of a notice from the Zoning Department for Daniel Teschner that his POWTS has failed. Daniel responded in writing to the Zoning Department.

ROAD REPORT: Chairman Whalley took a road ride with a representative from the highway department to look at the spraying that was done. The road by the boat landing on 7th had rock put down on the east side of the road to address the water that was up to the road.

Meeting adjourned at 7:47 p.m.

Rina Rasmussen, Treasurer
Town of Deerfield