Agenda for Tuesday, October 10, 2017


I.  Call to Order

II.  Approval fo the agenda for October 10, 2017

III.  Approval of the minutes of the September Regular Meeting

IV.  Approval of the Treasurer's Financial Report for the second half of September to date.

V.  Payment of the bills as presented.

VI.  Recognition of those wishing to address the board on agenda items.

VII.  Board Business

   A.  Cabin prop. (land use) 

   B.  Fire Department - Update

   C.  State Town Meeting Report


VIII.  Chairman's Report

IX.  Clerk's Report

X.  Treasurer's Remarks

XI.  Road Report Notes

XII.  Zoning

XIII. Adjourn

THE FOLLOWING MINUTES ARE UN-APPROVED MINUTES AND ARE SUBJECT TO AMENDMENT OR CHANGE AT SUBSEQUENT MEETINGS OF THE TOWN OF DEERFIELD.  ANY SUCH CHANGES WILL BE DETAILED IN THE MINUTES OF THE MEETING AT WHICH THE AMENDMENTS ARE PROPOSED.


TOWN OF DEERFIELD
REGULAR MEETING
AUGUST 8, 2017
DEERFIELD TOWN HALL
W10760 COUNTY ROAD C
HANCOCK, WI  54943

Meeting called to order @ 7:00 p.m.  Motion (Meyer, Stratton) to approve the agenda as prepared.  Motion (Stratton, Meyer) to approve the Regular Meeting minutes from November.  Motion (Meyer, Stratton) to approve the treasurer’s report with one addition: Handle-Stillman Printing for $625.13; and pay all bills.

Guest Diane Wegner inquired as to why only 2 “No Wake” signs would be placed on Fish Lake, it doesn’t seem like enough.

Fire Department Reports:  Wautoma Fire Department recently sent out a letter asking for donations and has received to date $24,000.00.  Hancock Fire Department is talking about replacing the First Response vehicle.  Most likely will get a new chaises and put the current box on it.

End of Year meeting:  Saturday, December 30th at 9:00 a.m. to pay bills and finish out the year.

Brushing:  Will speak with George Nigh in January about spraying brush.  This would take care of any problem brush longer than just mowing/trimming.

Chairman’s Report:  Phaser report sent in.

Clerk’s Report:  The Horton Group Insurance quote.  Motion by Supervisor Stratton to have the Horton Group include the Property, Inland Marine, and Crime coverages to our current package for $3,979.  Second by Supervisor Stratton, motion passed.

Treasurer’s Report:  Remote access software increased from $119 to $133.27 per year.

Road Report:  First snowfall plowing went well.  Adam Kelley called to check on Town protocol regarding passable roads – roads need to be passable for school busses and people going to and coming from work.

Zoning:  Letters

Meeting adjourned at 7:31 p.m.

Cheryl Pionke, Clerk, Town of Deerfield


Agenda for November 14, 2017


I.  Call to Order

II.  Approval of the Agenda for November 14, 2017

III.  Approval of the minuted of the October Regular Meeting

IV.  Approval of the Treasurer's Financial Report for the second half of October to date

V.  Payment of the bills as presented.

VI.  Recognition of those wishing to address the board on agenda items

VII.  Board Business

   A.  Bladder Boat - Wave concern

   B.  Fish Lake Mgmt. District Report

   C.  Mowing & Brushing

   D.  Cemetery Progress

VIII.  Chairman's Report

IX.  Clerk's Report

X. Treasurer's Remarks

XI.  Raod Report Notes

XII.  Zoning

XIII.  Adjourn


Agenda for Tuesday, December 12, 2017

I.  Call to order.

II.  Approval of the agenda for December 12, 2017.

III.  Approval of the minutes from the November regular Meeting.

IV.  Approval of the Treasurer's Financial Report for the second half of November to date.

V.  Payment of the bills as presented.

VI.  Recognition of those wishing to address the board on agenda items.

VII.  Board Business

   A.  Fire Departments Report

   B.  Schedule end of year meeting

   C.  Brushing - How much and which method.

VIII.  Chairman's Report

IX.  Clerk's Report

X.  Treasurer's Remarks

XI.  Road Report Notes.

XII.  Zoning

XIII. Adjourn


TOWN OF DEERFIELD
REGULAR MEETING
SEPTEMBER 12, 2017
DEERFIELD TOWN HALL
W10760 COUNTY ROAD C
HANCOCK, WI  54943


Meeting called to order at 7:00 p.m.  Motion (Stratton, Meyer) to approve the agenda as prepared. Motion (Meyer, Stratton) to approve the minutes from the August regular meeting.  Motion (Stratton, Meyer) to approve the financial report and pay all bills after the addition of 2 checks: #4981 to Roger Stratton for $360.96 and #4990 to Wisconsin Towns Association for $240.00.

BOARD BUSINESS
LAKE DISTRICT REPORTS:  Millpond – Good attendance at last meeting.  Reported no Eurasian Milfoil.  Setting off fireworks is a concern.  Necessary permits and acceptable time of day to set them off.

Fish Lake – Digging the narrows and fish stocking were on the agenda.  Fish stocking will take place the first part of October.  Bids to dredge the narrows haven’t been awarded yet but work will be done by October 25th.

FIRE DEPARTMENTS:  Wautoma – Budget meeting coming up.  All is well.
Hancock – Presented an increased budget but Town representation stated it needed to remain as is due to town’s not being able to increase their budgets to reflect the Department’s wants.

DEER AVENUE:  Work needs to be done.  Sometime during the week of the 25th.

CHAIRMAN’S REPORT:  Budget prep meeting set for Tuesday, September 26th at 7:00 p.m.  Furnace has been checked and is ready to go for the winter months.  Stearn’s security needs to be called to inquire about an “overheating notification” being sent out when the furnace overheats.

CLERK’S REPORT:  Will gather numbers needed for Budget Prep meeting.  Need to post minutes earlier on the website – the un-approved minutes.  Will post as soon as possible with a disclaimer stating the minutes have not been approved and are subject to change.

TREASURER’S REMARKS: Double-checked to make sure cemetery mowing and annual donations will be paid in October.  Need to talk to Michelle Bacon regarding library donation.

ROAD REPORT:  Brown Deer – TRIP.  Work is progressing nicely.  Clark Blader – mowing: have him do as much as he can.  Go as far back off the road as he can without damaging his equipment.  It was a wet year and there is a lot of growth.
Supervisor Meyer mentioned a phone call from the DNR stating Ash borer has been found in Deerfield.  There will be a meeting at the courthouse at a later date with information of what to do.  Whatever needs to be done will be done at the County level.
A large dead tree needs to be taken down near Stahl’s shed since it may hit the overhead line if it goes down – call Boufous (tree removal).

ZONING:  Couple of letters, extensions, permits.

Meeting adjourned at 7:37 p.m.

Cheryl Pionke, Clerk
Town of Deerfield

Township of Deerfield, WI

Agenda for Tuesday, January 9, 2018

7:00 p.m.     Deerfield Town Hall


I.  Call to Order

II.  Approval of the agenda for January 9, 2018

III.  Approval of the minutes of the December meeting.

IV.  Approval of the Treasurer's Financial report for the month of January to date.

V.  Payment of the bills as presented.

VI.  Recognition of those wishing to address the board on agenda items.

VII.  Board Business

   A.  Fire Department update

   B.  Computers - service agreement - 

   C.  Tax collection update

   D.  Community Center Update

   E.  District Meeting


VIII.Chairman's Report

IX.  Clerk's Report

X.  Treasurer's Remarks

XI.  Road Report Notes

XII.  Zoning

XIII. Adjourn

Agenda for Tuesday, September 12, 2017 Regular Meeting

I. Call to order

II. Approval of the agenda for September 12, 2017

III. Approval of the minutes of the August Regular Meeting.

IV. Approval of the Treasurer's Financial Report for the second 1/2 of August and September to date.

V. Payment of the bills as presented.

VI. Recognition of those wishing to address the board on agenda items.

VII. Board Business

   A. Lake District - Mill Pond, Fish Lake - Report

   B.  Fire Departments - Report

   C. Deer Ave. - Treatment? Overlay?

VIII. Chairman's Report:  Schedule Budget Meeting, State Town's meeting.

IX.  Clerk's Report

X. Treasurer's Remarks

XI. Road Report Notes - Brown Deer - TRIP

XII. Zoning

XIII. Adjourn


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TOWN OF DEERFIELD
REGULAR MEETING
AUGUST 8, 2017
DEERFIELD TOWN HALL
W10760 COUNTY ROAD C
HANCOCK, WI  54943


Meeting called to order at 7:00 p.m.  Supervisor Stratton absent. Motion (Meyer, Whalley) to approve the agenda as prepared. Motion (Meyer, Whalley) to approve the minutes from the July  regular meeting and Snowplow/TRIP meeting.  Motion (Meyer, Whalley) to approve the financial report and pay all bills after the addition of a check to VISA for $52.74.

BOARD BUSINESS
WEB SITE:  Had to be completely rebuilt and will be up by the end of the week.

TRIP PROGRAM:  All set to go.  Will be sometime in September before they get to it.  There have been changes to the program since the last time we used it, now a borings and inspections are included in the charge.  Brushing should take place after TRIP project is done.  Regarding brushing, maybe have the county spray in the future.  3rd pass for mowing is necessary this fall.

LAKE MANAGEMENT DISTRICT REPORT:  Fish Lake held a meeting and bids have been published.  Still looking to dredge the narrows this fall.

FIRE DEPARTMENT REPORT: Wautoma-Gail got everything needed for Hancock grant-they seem to be lagging behind on information needed for the grant.  Supervisor Meyer sat in on the Wautoma firemens meeting.  They have a good turnout of 35 people at each meeting.  Possibly attend Hancock’s Firemen’s meeting in the future.

TREASURER’S REMARKS: Received interest on CD’s.

ROAD REPORT:  Lots of trees down.

ZONING:  Couple of letters.

Meeting adjourned at 7:20 p.m.
Cheryl Pionke, Clerk
Town of Deerfield


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TOWN OF DEERFIELD
BUDGET MEETING
OCTOBER 10, 2017
DEERFIELD TOWN HALL
W10760 COUNTY ROAD C
HANCOCK, WI  54943

Budget Meeting called to order at 7:00 p.m.  It was noted that the Treasurer’s budget needed $2,000 more than was printed.  Also, the Transportation Aid notice was received after the budget prep meeting and was included in the Revenue section.  Motion made by Marv Vriezen to approve the 2018 Proposed Budget, second by Jim Wegner.  Voice vote – all approved – motion carried.

TOWN OF DEERFIELD
REGULAR MEETING
OCTOBER 10, 2017
DEERFIELD TOWN HALL
W10760 COUNTY ROAD C
HANCOCK, WI  54943

The Regular meeting was called to order at 7:04 p.m. immediately following the Budget Meeting.  Motion (Meyer, Stratton) to approve the agenda as prepared.  Motion (Stratton, Meyer) to approve minutes from both the September Regular Meeting and the Budget Prep meeting.  Motion (Meyer, Stratton) to approve the financial report and pay all bills.

 BOARD BUSINESS
CABIN PROPERTY (LAND USE):  Fritz & Alycia Montange want to build a hunting cabin and are asking for a variance from the required 1250 sq. ft. to 720 sq. ft. (34 X 24).  They own 5 acres on Buttercup (corner of 13th & Buttercup).  There is a camper there currently.  Chairman Whalley mentioned a previous instance such as this - Kruescher.  Supervisor Stratton passed along to the Montange’s the fact that Mr. Kruescher noted in his deed on his existing cabin something to the effect “if the cabin ever becomes a full-time dwelling the successors agree to conform to the Town, County, etc. level”.  The board will let zoning know their thoughts on this matter.  Motion (Stratton, Meyer) to use the guidelines from Mr. Kruescher’s agreement.

FIRE DEPARTMENT UPDATES:  Hancock’s pumper passed inspection.  Wautoma’s had a few issues but nothing serious.


STATE TOWN MEETING REPORT:  One thing to remember – mentioned at the meeting on Open Meetings Law.  Class 1 notices must be published in a timely manner or fines will be paid by the town.
 
CHAIRMAN’S REPORT:  Hall was sprayed for bugs.  Clark Blader has started mowing 2 passes with the 3rd pass using the arm.  Pea Fest money will go to upgrade the sledding hill.

CLERK’S REPORT:  Election’s Memorandum of Understanding – signed.  Assessor contract – signed.  Received notice about special assessments and will contact lake district treasurers for their reports.

TREASURER’S REMARKS:  Bond – According to a recent notice from the County Treasurer, an ordinance would be needed saying the treasurer is exempt and town is responsible if money is not delivered to the County on time.  The current bond is very affordable.  More research on this needs to be done and will be discussed further at the November meeting.

ROAD REPORT:  Deer Avenue is done and looks good.  Gravel is needed at the end – will call Kelley Sand & Gravel for gravel.

ZONING:  A few routine letters.

Meeting adjourned at 7:41 p.m.

Cheryl Pionke, Clerk
Town of Deerfield

​Township of Deerfield, WI


TOWN OF DEERFIELD
REGULAR MEETING
NOVEMBER 14, 2017
DEERFIELD TOWN HALL
W10760 COUNTY ROAD C
HANCOCK, WI 54943

Meeting called to order at 7:00 p.m.  Motion (Stratton, Meyer) to approve the agenda as prepared.  Motion (Meyer, Stratton) to approve both the Budget Meeting and Regular Meeting in October.  Motion (Stratton, Meyer) to approve the financial report and pay all bills including 3 additions.

Hancock Library representative, Jim Miller, was present to report on the library situation.  Thanked the board for always supporting the library.  Reported that the county board did not support an overall 2% increase for all libraries. The county helps to support each library based on its circulation.  The Hancock library is the only library in the State of Wisconsin to have an agreement with 3 municipalities for support.  If the town could spare a few more dollars ($60) it would be very much appreciated.

Baldder Boat – Wave Concern:  These boats create waves that could be a concern down the road by causing shoreline erosion due to the waves they create.  May have to put something in the ordinances in the future.

Fish Lake Management District – Report:  Narrows have been dug out.  There will be a one-time $60 charge per landowner placed on the taxes this year.  Will put up No Wake signs.

Mowing and Brushing: Clark Blader reported all went well but found a few rocks.  2 passes in the summer might be needed to make the fall mowing easier.  Used a bat-wing mower which helped with the other passes. 

Cemetery Progress:  Stone straightening is happening at Woodville.

Clerk’s Report:  Will check with the Hwy. Dept. on billing for TRIP project gravel.  Waiting to receive reports from state and county to figure mill rates.

Treasurer’s Remarks:  After checking, the consensus is to just get a bond and be safe.  The bond must be issued for the amount of the state and local levy amount ($662,576.53).  After checking with The Horton Group they quoted a cost of $131 for the bond.  Motion (Meyer, Stratton) to have The Horton Group issue the Treasurer’s Bond for the cost of $131.00.  Tax collection dates:  December 30, 2017 from 10 – 2 and January 27, 2018 from 2 – 5.  Handle-Stillman will print letters and stuff and mail taxes.  Donica will help out once again.

Zoning: Letters

Supervisor Meyer reported on the Hancock Fire Department Response Truck.  It has oil in the radiator, and many other problems including the need for new tires.  Repair it?  Where to go – Portage? Or Scaffidi in Stevens Point?  Replace it?  John Nixon would get quote together.

Meeting adjourned at 7:53 p.m.

Cheryl Pionke, Clerk

Town of Deerfield

Agenda for Tuesday, August 8, 2017 Regular Meeting

I. Call to order

II. Approval of the agenda for August 8, 2017

III. Approval of the minutes of the July Regular Meeting and special TRIP/Snowplow bid meeting

IV. Approval of the Treasurer's Financial Report for the second 1/2 of July and August to date.

V. Payment of the bills as presented

VI. Recognition of those wishing to address the board on agenda items.

VII. Board Business

   A. Website

   B. TRIP program

   C. Lake Management Dist. Report

   D. Fire Depts. Report

VIII. Chairman's Report

IX.  Clerk's Report

X. Treasurer's Remarks

XI. Road Report Notes - Brushing

XII. Zoning

XIII. Adjourn

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TOWN OF DEERFIELD
REGULAR MEETING
July 11, 2017
DEERFIELD TOWN HALL
W10760 COUNTY ROAD C
HANCOCK, WI 54943


Meeting called to order at 7:00 p.m.  Additional item added to agenda.  Item “E” – Website.  Motion (Meyer, Stratton) to approve the agenda with change.  Motion (Stratton, Meyer) to approve the minutes from the June 13th Regular Meeting.  Short discussion regarding MFL/FCL money from DNR and distribution.  20% of MFL/FCL money received from DNR is paid to the County.  Motion (Meyer, Stratton) to approve the Treasurer’s Report and pay all bills.

BOARD BUSINESS

COMMUNITY CENTER: New tables are set up.  Old tables and chairs may be rented at $5/table and $1/chair.  Holding off on new freezer, old one may not be totally dead yet due to only plugging in when needed.


FIRE DEPARTMENTS UPDATE:  Wautoma – training.  Water leak on ladder truck.  Seems to be a few pipes rusting on a few units.
Hancock – working on grant for rescue truck.

LAKE DISTRICT REPORT:  Fish Lake stocking fish and continuing on dredging.  $25,000.00 spent so far.

SNOWPLOWING DISCUSSION:  No bids submitted.  Will run notice again in both the Resorter and Waushara Argus.  Bids will be due and will be opened on July 27th at 7:00 p.m.
 
WEBSITE:  Guest Deb Schmitz was present to question the status of the Town’s Website.  She stated she has used the “contact us” section of the website quite a few times with no replies.  Cheryl met with Kris Peterson (website builder) earlier this afternoon and they found the website may need to be reconstructed.  He will keep us updated on what needs to be done.  Cheryl will talk with him regarding the “contact us” section not working.

CHAIRMAN’S REPORT:  Short mention of the recent drowning at the Mill Pond.  The gentleman had a seizure while on the paddleboard.

CLERK’S REPORT:  Regarding the assessor contract – the current contract expired in 2015.  Cheryl will call and get an updated version.

ROAD REPORT NOTES:  Kelley Sand & Gravel would be able to seal cracks and coat Town Hall parking lot for $1,650.00. – motion made, seconded and approved.  Speed limit signs at boat landing at Fish Lake.  Hole on Beechnut – set out 3 cones and only got 2 back (one cone stolen).  Clark Blader was present and stated he had no problems with mowing roadsides.  He wondered if the time spent mowing was OK?  Yes, time was consistent with past years and all looks good.  For fall mowing – further reach in where needed.

ZONING:  Copies of permits.

Meeting adjourned at 7:26 p.m.

Cheryl Pionke, Clerk
Town of Deerfield                               

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TOWN OF DEERFIELD
SNOWPLOW BIDS
July 27, 2017
DEERFIELD TOWN HALL
W10760 COUNTY ROAD C
HANCOCK, WI 54943


Meeting called to order at 7:00 p.m.  Agenda items:  Snowplowing bids and TRIP program.

SNOWPLOWING BIDS:  Chairman Whalley received a phone call from Bacon Construction with bid. 

Adam Kelley, Kelley Sand & Gravel was present to answer questions regarding his bid.  Supervisor Stratton stated the bid was advertised stating the Town needed 2 plow trucks working to save time.  Adam Kelley assured the board that 2 trucks with experienced drivers would be working and would be on the road ASAP after a snowfall.  Chairman Whalley wondered about continuing service in years to come if the Town is satisfied with work done.  Kelley told the board that he will definitely stay with the Town as long as his work is appreciated.  Kelley also stated they mix their own salt/sand and use the County as another source.  They will take responsibility for damages incurred due to shoddy plowing.  Since each road and each snowstorm is different the board suggested Kelley do a ride-along with Supervisor Stratton late this fall before the first snowfall.  Supervisor Stratton will be the contact person regarding plowing as in the past.  Kelley also mentioned he has an Oshkosh and V-plow also available that are not listed on the proposal.

Supervisor Meyer made the motion to award Kelley Sand & Gravel the snowplowing position for the 2017-2018 season plus another 2 years if satisfied.  Supervisor Stratton seconded the motion with the statement “the Town definitely needs 2 plows running”.  Motion carried.

TRIP PROGRAM QUOTES:  An estimate of $97,000.00 from the Waushara Co. Hwy. Dept. was accepted.  After reading the estimate letter and considering all other road expenses plus $23,000 TRIP money Chairman Whalley will contact Highway Commisioner Brian Freimark with the determination.

Meeting adjourned at 7:55 p.m.

Cheryl Pionke, Clerk
Town of Deerfield
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